Task management
Know where your time actually went
Kaizen ties your to-do list to the timer. Pick the task you are working on, start a session, and the minutes track themselves, so you stop guessing and start seeing.
23 min
lost on average every time you switch between tasks.
Multitasking is mostly task-switching in disguise, and every switch has a tax. Kaizen keeps you on one thing at a time, then shows you the receipts.
Sort it the way you think
Sort your To Do and Completed lists with a primary and secondary order, keep the active task expanded while you work, and save the defaults once. The list bends to your workflow, not the other way around.
Reminders
A push before the deadline, exactly when you asked
Give a task a due time and pick a lead time, from at the due time to a week ahead. Reminders are free on every plan and arrive on your phone or tablet.
- 13 lead times5, 10, 15, or 30 minutes, 1 to 12 hours, 1 or 2 days, or a full week before.
- Says how close it isThe push reads Due in 30 minutes, not a vague nudge you have to decode.
- Moves with the due dateReschedule the task and the reminder reschedules itself. Nothing to re-set.
How it works
From to-do to tracked in four taps
1. Create a task
Add a title, a priority, and an estimate if you want one.
2. Tap to focus
Make it your active task. It shows up on the timer screen.
3. Start the timer
Run a session like normal.
4. Time logs itself
Every minute is tracked against that task, automatically.
Capture
Get it out of your head in one line
A thought arrives mid-session. Type it into the Inbox and keep working. Captures have no priority, no due date and no limit, so writing something down can never fail because your list is full. Deciding what it actually is can wait until you have time to decide.
1. Inbox
Anything you capture lands here. No priority, no due date, no limit.
2. To Do
What you have actually committed to. This is the list the 7-task limit counts.
3. Completed
Checked off, still on the page, so you can see the day add up.
4. Logbook
Archived and searchable, with the time you spent on each one.
Review
Keep a record of everything done
Finished tasks tuck into a collapsible Completed section, and archived work lands in your Logbook with the time you spent, so nothing just disappears.
The details
Everything you would expect, nothing you wouldn't
Subtasks
Break big work down and drag to reorder. Up to 25 per task, on every plan.
Priorities
High, medium, low, with colour coding.
Due dates
All-day or a specific time, with an optional reminder.
Time estimates
See a progress percentage as you work. Free, like subtasks.
Start with up to 7 tasks, free
An unlimited Inbox, subtasks, estimates and time tracking are all included, no subscription needed. Go unlimited with Premium when you outgrow the To Do list.